Federal Work Study Program - Supervisor Responsibilities

Planning

  • Prior to each award year, the Financial Aid Office will send a Federal Work Study (FWS) Planning Form to all participating departments. The supervisor should use that form to request the number of work study students needed for the coming year.
  • Additional requests may be made to the Financial Aid Office during the year.
  • A department should not request more work study students than it needs.
  • Although the Financial Aid Office does not solicit requests for break periods, a department may request coverage. This should be done by submitting an FWS Supervisor Request Form.

Hiring

  • Students who have accepted their FWS awards will receive instructions in August and will be asked to complete their Student Employment Application Form and will need to provide necessary documentation to the Financial Aid Office. They will also be directed to contact department supervisors to make appointments for hiring interviews.
  • Supervisors should interview prospective FWS students for suitability for the job to be performed. Besides meeting your requirements (special skills, availability for work), the student must have the proper FWS-Work Authorization Form from the Financial Aid Office (included in their paperwork) which indicates the number of hours he/she may be employed per semester/session, the dates of employment, and the dollar amount of the award. Students without such authorization may place their name on the FWS Wait List (located in the One Stop Center) for consideration during a subsequent awarding round.
  • Students not meeting the requirements for a job should be advised so they can continue their job search.
  • If a student is acceptable for employment, the supervisor should sign the Work Authorization Form, check "hired", and make a copy for their record and for the student. The student must return the original signed copy to the Financial Aid Office.

Time Cards

  • When the supervisor receives a time card, the student may begin working.
  • When you, the supervisor, sign a time card, you are indicating that the student worked those hours. Therefore, you must be responsible for the hours indicated by the student.
  • Supervisors are required to complete and sign all time cards.
  • Supervisors are responsible for seeing that time cards are turned into the Payroll Office bi-weekly. Students are not to deliver their own time cards. Any College employee may deliver the time cards. A late time card will result in an additional two-week delay in payment. Any complaints concerning such matters will be referred to the supervisor.

Nondiscrimination Notice

Finger Lakes Community College does not discriminate in its employment and educational processes. View our Nondiscrimination Notice.

Smoke-free Environment

Finger Lakes Community College maintains a smoke-free environment. Smoking is prohibited at the Canandaigua campus and at all off-campus centers and sites.