Maintaining Federal Eligibility

The federal government requires you to meet certain basic academic standards in order to remain eligible for financial assistance. Failure to meet one or more of the established standards of Satisfactory Academic Progress (SAP) will make a student ineligible for financial aid.

Financial aid SAP status includes all previous academic history, even if the student did not receive financial aid. Standards are reviewed at the end of each semester, including summer. It is the student’s responsibility to monitor academic progress and to understand the criteria needed to maintain both federal and state financial aid eligibility. Students can view their current academic standing on WebAdvisor (under academic profile).

Federal Academic Requirements (Federal Pell Grants, Federal Direct Loans and Federal Work study)

In order to maintain eligibility for federal aid a student must meet three academic standards: academic progress, pace and maximum time frame. Each is described below.

Academic progress (GPA)

Academic progress is measured by a student’s cumulative grade point average (GPA). A student must demonstrate academic achievement by meeting the College’s Standard of Academic Progress.

Total Credit Hours Attempted Minimum Cumulative GPA to be Earned
0-5 0
6-13 1.50
14-29 1.80
30+ 2.00

Pace (completion of credits attempted)

In addition to meeting the College’s standards of academic progress, students must also demonstrate progress by accumulating credits toward a degree or certificate according to the time frames noted below.

Total Credit Hours Attempted Required Credits to be Earned*
0-5 0
6-29 50% of attempted credits
30-59 60% of attempted credits
60+ 67% of attempted credits

*Rounded up to the nearest credit. View the full chart Adobe Acrobat, PDF

Included in credits attempted are transfer credits accepted by FLCC and all credits attempted at FLCC including all W, I, F, NA, X, MW, AW and U grades. Non-credit remedial courses (DSTs) are not included in credits attempted or completed.

Maximum time frame (must complete degree within certain period of time)

Federal financial aid regulations require that students complete their program of study within a maximum time frame of 150% of the length of the program. For example:

Number of credits required to complete degree Maximum number of attempted credits allowed in order to remain eligible for federal financial aid at FLCC
64 96

How Federal Aid Requirements Treat...

Non-Credit Remedial Coursework

Non-credit remedial coursework (DST courses) is currently not included when determining academic standing and financial aid eligibility.

Repeated Coursework

A student will be funded federal financial aid to repeat a course if the student has not passed the course. If the course was passed but the student wants to repeat to get a better grade, the student will be funded for one (1) repeat of the course. All repeated course work will be included in credits attempted but only one passed course will be counted as a completed course.

Coursework Outside a Degree Program

Only coursework taken within a student’s degree program can be funded for federal financial aid.

Transfer Credits

Credits transferred in to a degree program from another institution are counted in the number of credits attempted and completed. Transfer credits are not counted in the calculation of GPA.

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Failure to Meet Federal Standards

Financial Aid Warning

The first time a student fails to meet the standards of academic progress of a cumulative GPA and completion rate, he or she will be placed on Financial Aid Warning. A student on a Financial Aid Warning will be eligible for one (1) additional semester of federal financial aid.

Financial Aid Suspension

If, after being placed on Financial Aid Warning, a student fails to meet the standards of academic progress of GPA and cumulative completion rate, he or she will immediately lose federal financial aid eligibility.

Maximum Time Frame Suspension

If a student reaches the maximum time frame and has yet to complete a degree, he or she will immediately lose federal financial aid eligibility.

Students that lose federal aid eligibility will remain ineligible until such time that they are able to meet the standards of academic progress. These students will be responsible for payment of their own tuition and fees.

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Reinstatement of Eligibility

Coursework

Federal aid eligibility can be reinstated after a student meets the Standards of Academic Progress mentioned above (both cumulative GPA and credits completed).

Financial Aid Appeal Process

A student with mitigating circumstances (such as death of a relative, injury, illness or other special circumstances) may submit a Financial Aid Appeal of Satisfactory Academic Progress for Federal Aid. A committee will review the appeal and, if accepted, the student will be placed on Financial Aid Probation. During the semester on Financial Aid Probation, a student is eligible to receive federal financial aid. Upon conclusion of the semester, a student must meet the standards of academic progress or the terms of an academic plan designated by the Financial Aid Office. If not, a student will lose eligibility for federal financial aid at FLCC.

A student with an accepted financial aid appeal who will not be able to regain satisfactory academic standing in one semester will be placed on an academic plan. All plans require students to achieve a 2.0 GPA for the TERM and PROHIBITS a student from receiving W, F, NA, U, X, MW, AW or I grades.) Upon completion of a semester on an academic plan, a student must meet all terms of the plan or move into compliance with the standards of academic progress mentioned above, otherwise they will lose future eligibility for all federal aid (loans, grants and work-study). An academic plan must be taken seriously. A student will NOT be able to re-appeal the loss of eligibility based on previous circumstances if he/she does not meet the requirements in his/her plan.

Maximum Time Frame Appeal

A student may appeal this decision if they have extenuating circumstances that have prevented them from completing a degree in this time frame. Students interested in appealing must submit a letter of appeal to the Director of Financial Aid. The letter of appeal should provide a detailed explanation as to why it has taken the student more than the maximum time frame to complete a degree. Students should address dropped courses or semesters and include their expected graduation date. Before submitting a letter of appeal, students are strongly encouraged to meet with an academic advisor to determine what courses and time frame are needed to their complete degree.

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Contact Us

Financial Aid Office
Room 1145
(585) 785-1276
(585) 394-0635
aid@flcc.edu
flcc.edu/aid

Hours
Mon-Thu: 8:30 a.m. - 5 p.m.
Fri: 8:30 a.m. - 4 p.m.

Walk Ins Welcome.

Federal College code: 007532
State College code: 2256

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